Privacy Policy

1. About this Policy

This Privacy Policy explains how Your Family Leave Plan ("YFLP", "we", "us", "our") collects, uses, and protects personal data when you use our website, planner, account features, and related services.

2. Who We Are

YFLP is an independent UK family leave and pay planning tool.

If you have questions about this Privacy Policy or want to exercise your data rights, you can contact us at: hello@yourfamilyleaveplan.com

3. What Personal Data We Collect

We may collect and process the following types of personal data:

Planner information

• due dates, birth dates, placement dates, and other planning dates;
• employment details, earnings information, and leave-planning inputs;
• employer policy information entered into the planner; and
• other information you choose to enter to assess eligibility and model leave and pay outcomes.

Account information

• your email address;
• login and authentication information; and
• saved plan information linked to your account.

Communications information

• information you provide if you contact us for support or send us feedback.

Technical and usage information

• limited technical, diagnostic, and usage data generated through use of the website and service.

4. How We Use Personal Data

We use personal data to:

• provide the planner and generate eligibility and modelling outputs;
• create, save, manage, and delete user accounts and saved plans;
• send plan summaries or other service-related emails you request;
• operate, maintain, troubleshoot, and improve the service;
• monitor performance, reliability, and security; and
• respond to support requests, feedback, or enquiries.

5. Lawful Bases

We process personal data on the following lawful bases:

Contract

Where processing is necessary to provide the service you ask us to provide, including planner functionality, account features, saved plans, and requested emails.

Legitimate interests

Where processing is necessary for our legitimate interests in operating, securing, maintaining, improving, and supporting YFLP, provided those interests are not overridden by your rights and interests.

6. Sensitive Information

We ask only for the minimum information needed to assess eligibility and provide modelling outputs within the service. In some cases, information entered into the planner may include information relating to pregnancy, birth, placement, or other family circumstances.

7. Sharing and Third-Party Services

We use third-party service providers to support the operation of YFLP, including providers for:

• hosting and infrastructure;
• authentication and account access;
• database and storage services;
• email delivery; and
• analytics, diagnostics, and technical monitoring.

These providers may process personal data on our behalf where needed to provide their services.

8. International Transfers

Some of our service providers are located in, or process personal data from, the United States and other countries outside the UK. Where we transfer personal data outside the UK, we take steps intended to ensure it remains protected, including using appropriate contractual safeguards where required.

9. Data Retention

If you use the planner without creating an account or saving a plan, the information you enter is intended to remain local to your browser except where limited technical, diagnostic, or security-related processing occurs.

If you create an account or save a plan, we retain the relevant account and plan data for as long as needed to provide the service, or until you delete it, unless we need to retain limited information for legal, security, fraud-prevention, backup, or operational reasons.

Plan information is retained for a maximum of 12 months from the due date or placement date associated with that plan.

We may also retain limited technical, diagnostic, and security records for a reasonable period where needed to operate and protect the service.

10. Data Security

We take appropriate technical and organisational measures intended to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

11. Your Rights

You may have rights in relation to your personal data, including the right to request access to, correction of, deletion of, restriction of, or transfer of your personal data, and the right to object to certain processing. Some of these rights apply only in certain circumstances.

To make a request, please contact us using the details below.

You may also have the right to lodge a complaint with a supervisory authority.

12. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will be posted on our website with the revised "Last updated" date.

13. Contact Us

If you have questions about this Privacy Policy or want to exercise your data rights, please contact:

Your Family Leave Plan
Email: hello@yourfamilyleaveplan.com